Job Description
Senior Construction Billing & Collections Specialist
This Jobot Job is hosted by: Melanie Courtney
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Salary: $90,000 - $95,000 per year
A bit about us:
Our client is a General Construction Contractor that is consistently recognized for our use of proven world class construction methods in building energy related facility systems with excellent safety standards and unrivaled job distinctions.
Why join us?
Growing company
Top benefits
Great culture
Job Details
The Senior Construction Billing & Collections Specialist is responsible for managing end-to-end project billing and collections for Schwob Energy Services’ construction projects. This role requires expert-level experience with AIA progress billings, T&M billing, change orders, lien waivers, and owner/GC billing portals, along with proactive follow-up on outstanding receivables and retainage.
This position works closely with Project Managers, Operations, and Finance Leadership to ensure invoices are submitted accurately, paid timely, and aligned with contract terms—supporting Schwob’s cash-flow and financial performance.
Key Responsibilities
Project Billing (Core Function)
Prepare and submit monthly AIA progress billings, including Schedule of Values (SOV), percent complete, and retainage tracking
Prepare Time & Material (T&M), cost-plus, unit-rate, and milestone-based invoices with proper backup
Track, bill, and reconcile approved change orders
Ensure all billing aligns with contract terms, owner requirements, and internal controls
Monitor unbilled costs and coordinate with Project Managers to ensure complete and timely invoicing
Lien Waivers & Contract Compliance
Prepare, track, and submit conditional and unconditional lien waivers (progress and final)
Ensure lien waivers comply with project, owner, and state-specific requirements
Support billing submissions through owner and GC portals (e.g., Textura, Procore, GCPay, Trimble Pay)
Maintain organized billing and compliance documentation for audits and project closeout
Collections & Cash Flow Management
Actively manage project-level collections, including follow-up on unpaid invoices and retainage
Partner with Project Managers and leadership to resolve billing disputes and payment delays
Track receivables, retainage balances, and payment status by project
Communicate professionally with customers, general contractors, and owners regarding outstanding balances
Escalate collection risks and aging concerns timely to Finance Leadership
Support accurate cash-flow forecasting by providing billing and collection status updates
Reporting & Month-End Close
Reconcile billed revenue to job cost reports and project budgets
Assist with month-end close, including construction revenue and AR support
Provide regular billing, collections, and retainage reports to Finance and Operations
Support internal and external audits related to construction billings
Process Improvement & Collaboration
Identify opportunities to improve billing accuracy, cycle time, and collections effectiveness
Help standardize billing, waiver, and collection procedures across projects
Serve as a liaison between Accounting and Operations to ensure alignment and accountability
Qualifications
5+ years of construction billing experience (GC, EPC, or specialty contractor preferred)
Proven expertise with:
AIA billings & SOVs
T&M billing
Lien waivers and retainage
Change orders and job cost reconciliation
Strong collections experience in a construction environment
Solid understanding of construction contracts and billing provisions
Experience with construction accounting/billing systems and portals (Procore, Viewpoint, Sage, Textura, GCPay, etc.)
Advanced Excel skills
Highly organized with strong attention to detail
Confident communicator comfortable following up on payments
Preferred Qualifications
Experience supporting multiple concurrent projects
Background working closely with Project Managers and Executives
Prior experience mentoring junior billing or AP/AR staff
Interested in hearing more? Easy Apply now by clicking the "Apply" button.
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